Call for Abstracts
Highlights from the Spring 2023 Competition
Fall 2023 NYACP Annual Scientific Meeting Poster Competition
Saturday, October 23 ,2023
Hyatt Regency Hotel
125 East Main Street
Rochester, NY 14604
Abstract/Poster Competition Submission Information
2023 Annual Scientific Meeting Agenda and Information
Deadline to submit abstracts is Friday, August 25, 2023 at 5:00 pm
How to Prepare GREAT Abstract and Poster Presentations
For questions, call the Chapter office at (518) 427-0366.
Your Program/Clerkship Directors will be notified of abstract competition results the week of September 25, 2023
NYACP staff WILL NOT notify individuals of the results.
Categories
If you have worked on a research project or have an interesting clinical case, submit your abstract for a chance to present it live to a team of judge at the NYACP Annual Scientific Meeting on Saturday, October 28, 2023!
Abstracts being accepted in the following categories:
- Research
- Clinical Vignette
Residents/Fellows and Medical Students will be combined in the following category:
- Quality
Final Judging
If your abstract is accepted, you will be invited to present your poster to a team of judges on Saturday, October 23rd at the NYACP Annual Scientific Meeting. The poster presentation winners in each category will receive a spot in ACP's National Competition in April 2024!
Notification of Results
Your Program/Clerkship Directors will be notified of abstract competition results the week of September 25, 2023. NYACP staff WILL NOT notify individuals of the results.
Submission Information
Program Director/Clerkship Director Authorization Form
(please submit by Oct. 1, 2023)
Deadline - August 25, 2023 at 5:00 pm (Eastern Time)
Program/Clerkship Directors will be notified of competition results the week of April 7, 2023. NYACP staff WILL NOT notify individuals of the results.
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How to Submit
1. You must have an ACP member number to be eligible to submit. Sign up for ACP Membership here.
2. You must be an ACP Resident member and enrolled in Internal Medicine Residency or Fellowship Training program within New York State; or you must be a Medical Student member and currently enrolled as a student at a New York State approved Medical or Osteopathic School with a rotation through a hospital in New York State.
3. Have your Program Director/Clerkship Director review your abstract and complete a Program Director Authorization Form. This will ensure that your abstract is supported by your Program Director and is in correct and acceptable formatting and language. There is a 450 word limit per abstract.
4. Submit a Processing fee: There is a $30.00 processing fee for each abstract submitted. This fee is payable by credit card, check or money order
5. Submit your abstract. A link to submit your abstract is provided to you after successfully submitting the processing fee. Please look for the link in the thank you message that appears after you submit your credit card information.
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Processing Fees - $30 
After payment is submitted, you will immediately receive a follow up screen with a link to submit your abstract.
Please Note: You must submit your abstract one at time of payment. If you close the browser after you paid, you may lose access to submit your abstract.
Payment by Credit Card
You must enter the following information exactly as it appears on your credit card billing statement or it will be declined: name, complete billing address including zip code and card information. If you are using someone else’s credit card, please make sure to identify the cardholder on the form. Once your credit card is accepted, you can submit your abstract. Each abstract has a $30 submission fee. declines after two times, then you can submit a check.
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Payment by Check/Money Order
You can send a check or money order, made payable to the NY Chapter ACP and mail it to: NYACP, PO Box 38237, Albany, NY 12203. Once your payment is received we will then send you a link to submit your abstract.
Rules and Regulations
- Abstract/Poster Official Competition Rules - updated 5.18.2023
- Abstract/Poster Competition Regulations and Category Definitions for Submission-updated 5.18.2023
- Frequently Asked Questions (FAQ's)-updated 5.18.2023
- Program Director's Authorization Form-updated 5.18.2023
Up to 2 abstracts may be submitted, both require the $30 processing fee. A maximum of 2 Abstracts (regardless of category) may be submitted per person.
Disqualifications
- Only one abstract may be entered with each payment of $30. Our system will detect multiple entries. If you have not paid for both entries, all of your abstracts will be disqualified.
- Do not share the abstract submission link, we will disqualify all abstracts that are sent in without payment.
Edits
NO edits are allowed on submitted abstracts. Please be sure that all errors are corrected before submitting. And your program director has reviewed and approved your abstract.
If you make an error on your abstract you may submit a revision but a separate $30 processing fee is required for the new submission and this will be considered as two abstract entries, however, we will replace the first abstract with the second entry
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If you have any questions, please contact Karen Tucker LaBello at (518) 427-0366 or email: klabello@nyacp.org